Title
Recorder-Clerk recommending the Board approve the continued use of current perpetual Agreement 4557 with Tyler Technologies, Inc. for annual support and maintenance of the Tyler Eagle Recorder software license for Fiscal Year 2022-23 and 2023-2024 in the amount of $64,462.84.
FUNDING: Modernization Special Revenue Fund.
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DISCUSSION / BACKGROUND
On March 10, 2020, the Board approved a perpetual License and Services Agreement with Tyler Technologies, Inc. for the Tyler Eagle Recorder software license, implementation, maintenance, and support. The total contract amount approved was $326,410 including one-time software license fees ($169,617), implementation services cost ($108,150), first year maintenance and support ($47,143) and escrow fees ($1,500). Maintenance and support services are provided on an annual basis and is renewed automatically for additional one-year terms. Annual increase for the maintenance and support fees are capped at 5% for Years 1-5. The total amount approved for the project for Fiscal Years 2019-20 and 2020-21 was $359,052. (Legistar Item 19-1622). The Recorder-Clerk successfully implemented Tyler Eagle Recorder on August 31, 2020. The project came in $1,794 under budget.
The Board’s approval of this item will approve payment of invoices 025-408209 in the amount of $12,487.64 for closure of the project (Fiscal Year 2022-23) and 025-413018 in the amount of $51,975.20 for annual maintenance and support (Fiscal Year 2023-24) for a total of $64,462.84. Sufficient appropriations were budgeted in the Fiscal Year 2023-24 Budget.
The Recorder-Clerk’s Office continues to successfully use Tyler Eagle Recorder on a daily basis. Tyler continues to implement changes based on new legislation as it relates to our industry without additional costs to their users.
ALTERNATIVES
N/A
PRIOR BOARD ACTION
3/10/2020 Legistar item 19-1622: Approval of Perpetual Agreement.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Procurements &...
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