Title
Chief Administrative Office and Information Technologies recommending the Board:
1) Declare an emergency to purchase and replace critical equipment in the Information Technology Data Center; and
2) Authorize the Chief Technology Officer to work with Purchasing and dispense with competitive bidding due to emergency in accordance with County Ordinance Code section 3.12.160 to replace the HVAC system, the Uninterruptable Power Supply (UPS) and Power Distribution Unit along with incidental installation costs.
FUNDING: Accumulated Capital Outlay (ACO).
Body
BUDGET SUMMARY:
Total Estimated Cost $ 450,000
Funding
Budgeted $259,500
New Funding - ACO $190,500
Savings $
Other - Not Budgeted $
Total Funding Available $ 450,000
Change To Net County Cost
Fiscal Impact/Change to Net County Cost: The FY2011-12 Accumulated Capital Outlay budget includes $259,500 for the purchase of equipment. County staff is still in the process of getting quotes which will provide more accurate pricing for this purchase. The facilities budget is outdated and we expect the quotes to come in higher. The figure of $450,000 is our best estimate at this time. There is sufficient fund balance within the Accumulative Capital Outlay fund to cover these costs.
It should also be noted that there will be incidental installation costs to install the equipment. It is not yet clear whether or not any building modifications will be needed. In the event, the building modfications are required, staff will return to Board with information and the required budget transfer.
Background: The Information Technology Data Center is where the mainframe and many of the County's enterprise servers are located. In addition, it houses the main backbone for the County network. The County has had a critical need to replace the HVAC units, of which there are three, as well as the UPS and Power Distribution Unit. Estimated...
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