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Department of Transportation, Maintenance and Operations Division, recommending the Board:
1) Approve the addition of one (1) rotary blower to the Fiscal Year 2023-24 Fixed Asset List totaling $830,000;
2) Approve and authorize the Chair to sign the budget amendment adjusting the budget for Fiscal Year 2023-2024 to allocate $830,000 for the purchase of one (1) rotary blower for snow removal;
3) Find the purchase of one (1) rotary blower is exempt from competitive bidding in accordance with Purchasing Ordinance 3.12.160, Sections D, due to the use of Sourcewell competitively-bid Contract 062222-JAL; and
4) Authorize the Purchasing Agent to sign a purchase order to SnoQuip, Inc. in the amount of $747,935 plus applicable delivery, fees, and taxes (estimated at $77,820.29), for a one time purchase following Board approval (4/5 vote required).
FUNDING: Transient Occupancy Tax - Measure S.
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DISCUSSION / BACKGROUND
The Department of Transportation, Maintenance and Operations Division (Transportation) is requesting authorization to add one (1) rotary blower to the Fixed Asset list, allocate $830,000 to the Fiscal Year 2023-24 Adopted Budget, and purchase the rotary blower. The rotary blower will be assigned to the South Lake Tahoe Maintenance Yard and will be utilized in the Basin for snow removal purposes.
Transportation suggested during the Citizen's Oversight Committee on October 18, 2023, to add one (1) rotary blower to the Fiscal Year 2023-24 Fixed Asset List, utilizing Transient Occupancy Tax - Measure S funds, in order to generate a Purchase Order as soon as possible due to the lead time for production of approximately 660 days. All four committee members present, agreed with Transportations' suggestion and stated they would like to see a rotary blower purchased as soon as possible, especially with such a long build time.
The County Purchasing Ordinance, Section 3.12.160, describes exceptions that may be made to the competitive bidding process. T...
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