Title
Planning and Building Department, Airports Division, recommending the Board:
1) Award Request for Proposals 23-405-064 for the purchase of aviation fuel and related support services to the low qualified proposer, CityServiceValcon, LLC, in Kalispell, Montana; and,
2) Approve and authorize the Chair to sign Agreement for Services 8387 with CityServiceValcon, LLC, for a five-year term with five additional one-year term extensions for a not-to-exceed amount of $3,500,000.
FUNDING: Placerville and Georgetown Airport Enterprise Funds.
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DISCUSSION / BACKGROUND
The County of El Dorado is the owner and operator of two public airports, one located at 3501 Airport Road in Placerville, the Placerville Airport, and the other at 6245 Aerodrome Way in Georgetown, the Georgetown Airport, with operations and maintenance of these two airports administered by the County’s Planning and Building Department (Planning and Building). The Airports are equipped to sell fuel to airport-based and itinerant pilots and fuel sales provide income to support the operation of the Airports.
The County currently has an agreement with EPIC Aviation, LLC (EPIC) to provide fuel and associated services for the Placerville and Georgetown Airports; this agreement expires on February 19, 2024. In anticipation of the expiration of the EPIC agreement, Planning and Building submitted a request to the Procurement and Contracts Division of the County’s Chief Administrative Office (County Procurement) for a Request for Proposals (RFP) for delivery of aviation fuel to the Placerville and Georgetown Airports, as well as product identification, credit card programs, point of sale and credit card imprinter equipment programs, product integrity programs, training and manuals, self-serve equipment, software improvements and updates, and other considerations and incentives. County Procurement issued RFP 23-405-064 on June 15, 2023; three (3) qualified responses were received. The RFP closed on July...
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