Title
Sheriff’s Office recommending the Board:
1) Make findings that in accordance with Ordinance 3.13.030(b) that the services provided by the Contractor are in the best interest of the public and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work;
2) Waive formal bid requirements in accordance with Procurement Policy C-17, Section 3.4.4, Exempting the Competitive Bidding process on account of a piggyback contract with the County of Placer being available and meeting all requirements outlined in the policy;
3) Approve and authorize the Chair to sign Amendment III to Agreement 7125 with Stommel, Inc., doing business as Lehr Auto Electric, for parts and labor associated with tear down and build up services for vehicles, increasing by $400,000 to $1,400,000 with no change to the term; and
4) Authorize the Purchasing Agent to sign future amendments to Agreement 7125 that do not alter the total amount or term, contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund.
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DISCUSSION / BACKGROUND
In 2019, the Sheriff’s Office explored various options in terms of vehicle services for various types of vehicles after the contract with Lehr Auto Electric expired in October 2019. In the past, bids had been performed and Lehr was consistently awarded the contract with the County.
Prior to the expiration of the 2019 contract, it was determined that Placer County also held a contract with Lehr Auto Electric and had gone through the necessary procurement steps to ensure this agreement was economically feasible. County’s Procurement Policy C-17, Section 3.4.4 provides an exemption from bidding when a contract is available through another public agency as a result of a competitive bid done by that agency. With the assistance of Procurements and Contracts, the Sheriff’s Office determined that the contract between Lehr Auto Electric and Placer...
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