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Department of Transportation recommending the Board:
1) Find in accordance with Chapter 3.13, Section 3.13.030 of the County Ordinance Code, Contracting Out, that there are specialty skills and qualifications not expressly identified in County classifications needed for various types of road surface treatments on County-maintained roadways on the West and East Slope of the County;
2) Approve and authorize the Chair to sign the following on-call competitively procured Construction Services Agreements to provide these services, on an as-needed basis, all with a not-to-exceed amount of $12,000,000, for a term of November 1, 2025 through October 20, 2028:
a) Agreement for Construction Services 9707 with VSS International; and
b) Agreement for Construction Services 9708 with American Pavement Systems, Inc.; and
3) Authorize the Purchasing Agent to increase the contract amounts and sign any additional amendments to the agreements for on-call surface treatment services on an "as-needed" basis during the term of the agreements as long as funding is available within Transportation's budget.
FUNDING: General Fund (5%), Road Fund (5%) and SB1-RMRA (90%).
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DISCUSSION / BACKGROUND
Department of Transportation (Transportation) previously completed the Request for Qualifications (RFQ) process in 2022 and awarded Agreements through October 2025. Transportation determined it would be beneficial to complete the RFQ process again for new Agreements with a three (3) year term. The RFQ covered three (3) types of surface treatments: Rubber Modified Asphalt Chip Seal, Type II/Type III Emulsified Asphalt Slurry Seal also known as Micro Seal and a Type II/Latex Modified Slurry Seal.
The Procurement and Contracts Division of the Chief Administrative Office completed RFQ, #2025-0119, at the request of Transportation. The purpose of the RFQ was to prequalify contractors to provide road surface treatment services on the West and East Slope of the County. Transportation ev...
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