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Information Technologies Department recommending the Board approve and authorize the Board Chair to sign Agreement 3091 with GovDelivery, LLC, doing business as Granicus, in the amount of $61,767.35 with an effective date retroactive to November 13, 2017 through November 12, 2020 for the provision of automated email subscription services. (Est. Time: 5 Min.)
FUNDING: General Fund with partial cost recovery in future year(s) through the A-87 Cost Plan.
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DEPARTMENT RECOMMENDATION
Information Technologies Department recommending the Board approve and authorize the Board Chair to sign Agreement No. 3091 with GovDelivery, LLC, doing business as Granicus, in the amount of $61,767.35 with an effective date retroactive to November 13, 2017 through November 12, 2020 for the provision of automated email subscription services.
DISCUSSION / BACKGROUND
The County has contracted with GovDelivery since approximately 2007. This service is utilized County-wide for various automatic email notifications.
This Agreement renewal has been in process since October 2017. The vendor had a name change (adding the dba Granicus) in August /September 2017, however, they continued to issue invoices under their previous name until approximately October, when there was only one invoice left to pay on the contract. The vendor issued the final invoice under the previous name to expedite final payment and contract closeout.
Since November, there have been several issues with invoice reconciliation and payment under the previous Agreement. Payment was made for what was thought to be the final invoices in March 2018, when the County was notified of an outstanding invoice from August 2017. This issue resulted in thorough research and reconciliation of the contract billings over the past three years. Through this research it was discovered that the monthly billing cycle from the vendor had changed on occasion from mid-month to mid-month to calendar month, which further complica...
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