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Health and Human Services Agency recommending the Board:
1) Ratify the renewal of Purchase Contract 3076 with Network Solutions, part of the Web.com Group, Inc., with a perpetual term and triennial cost of $245.94, or the then-current subscription rate;
2) Ratify the purchases made with Network Solutions for 211 domain name subscription services to be provided through 06/01/2024, in the amount of $245.94, for the following domain names:
a) www.211ELDORADO.COM
b) www.211ELDORADO.ORG and;
3) Authorize the Health and Human Services Agency Director or their designee to execute further documents relating to Purchase Contract 3076, contingent upon County Counsel and Risk Management concurrence, including amendments which do not increase the maximum dollar amount or term of the Agreement
FUNDING: General Fund.
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DISCUSSION / BACKGROUND:
On April 12, 2018, the Health and Human Services Agency (HHSA) entered into a purchase agreement for a three (3) year term with Network Solutions for 2-1-1 related domain names in the amount of $173.94 which breaks down to $28.99 per domain name license per year. The terms and conditions for a domain name subscription were reviewed and approved in FENIX by the Information Technology Department on May 22, 2018; then it was reviewed by County Counsel on May 24, 2018; and thereafter the agreement documents were subsequently approved and posted in FENIX by the Purchasing Agent on May 31, 2018 following standard protocol. The subscription automatically renews upon payment for a new period (in this case, every three years) until the Agreement is properly terminated in accordance with its terms. The County may terminate this Agreement and the subscription by contacting Web.com Customer Service, whereby the termination request may be recorded and the subscription would terminate as of the end of the billing period within which the termination request was made.
On May 12, 2021, HHSA received an invoice to renew the existing domain ...
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