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Planning and Building Department, Planning Division, recommending the Board:
1) In accordance with Chapter 3.13, Section 3.13.030 of County Ordinance Code, Contracting Out, find that due to the limited time frames, temporary or occasional nature, or schedule for the project or scope of work, the ongoing aggregate of work to be performed is not sufficient to warrant the addition of permanent staff;
2) Approve and authorize the Chair to sign Amendment I to competitively bid Agreement 6316 with Raney Planning and Management, Inc. for the provision of assisting the County with as-needed planning and environmental services, increasing the budget by $1,000,000 for a new total amount of $2,000,000, extending the term of the agreement by two (2) years for a new expiration date of March 14, 2027, and replacing the Rate Schedule to allow an increase in rates; and
3) Authorize the Purchasing Agent to execute any further documents determined necessary related to Agreement 6316, including amendments which do not increase the not-to-exceed amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management.
FUNDING: Developer Funded (98%), General Fund (2%).
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DISCUSSION / BACKGROUND
In August 2019, the Chief Administrative Office, Procurement and Contracts Division, on behalf of the Department of Transportation and Planning and Building Department (Department), issued Request for Qualifications (RFQ) 20-918-043 for various as-needed consultant services, which included categories for both Land Use Planning and Environmental Services. In accordance with the County’s Procurement Policy C-17, Section 3.3.3, Request for Qualifications, staff from various divisions within the Department form evaluation committees to review responses received for each of the categories pertaining to the Department. In March and May of 2021, the Procurement & Contracts Manager issued lists of qualified firms for these consulting service categories.
The Depar...
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