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Human Resources Department and Planning and Building Department, recommending the Board adopt and authorize the Chair to sign Resolution 259-2018, amending the Authorized Personnel Allocation Resolution 132-2018 for the Planning and Building Department, to:
1) Delete 1.0 vacant full-time equivalent Administrative Secretary allocation;
2) Add 1.0 full-time equivalent Executive Assistant allocation with Confidential Status;
3) Direct that the above changes be added to the Fiscal Year 2018-19 Position Allocation Schedule; and
4) Provide authorization to the Director of Human Resources to make, if needed, any technical corrections to the authorized personnel allocations for the Planning and Building Department.
FUNDING: General Fund (offset with some Planning and Building fees).
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DISCUSSION / BACKGROUND
The Planning and Building Department (Department) consists of four Divisions: Current Planning, Long Range Planning, Building, and Code Enforcement and currently has 72 allocated permanent positions and 10 Extra Help positions. None of these positions provide support to the Department Head and none are classified as Confidential. The Department’s vacant Administrative Secretary position is the only position in the Department that is classified to provide secretarial assistance to management or professional staff. All other office support positions in the Department are in the Office Assistant class series.
With the recent change in the Department’s leadership resulting in a focus on communication, transparency, public engagement, and process improvement, as well as the transition of CDS personnel to the Human Resources Department, the Department is requesting to delete 1.0 vacant full-time equivalent Administrative Secretary and to add 1.0 full-time equivalent Executive Assistant allocation with Confidential Status.
The Executive Assistant position would absorb some of the duties of the vacant Administrative Secretary while others would be absorbe...
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