Title
Procurement and Contracts, a division of the Chief Administrative Office, recommending the Board:
1) Waive formal bid requirements in accordance with Procurement Policy C-17, Section 3.4 (4), due to the fact that a competitively bid contract with another public agency is available;
2) Authorize the Purchasing Agent to use competitively bid State of California Participating Addendum Contracts 7-25-51-01 (Fastenal Company) and 7-25-51-02 (W.W. Grainger) for the acquisition of Industrial Supplies for use by all County Departments;
3) Authorize the Purchasing Agent to sign Purchase Contract 9317 with Fastenal Company in the amount of $100,000 and Purchase Contract 9318 with W.W. Grainger in the amount of $325,000 for the term retroactively beginning January 1, 2025, and expiring August 31, 2026;
4) Authorize the Purchasing Agent to extend the term of Purchase Contracts 9317 and 9318 for the acquisition of Industrial Supplies, if the State of California Department of General Services extends their Participating Addendum Contract 7-25-51-01 with Fastenal Company and Participating Addendum Contract 7-25-51-02 with W.W. Grainger; and
5) Authorize the Purchasing Agent to increase Purchase Contract 9317 with Fastenal Company and Purchase Contract 9318 with W.W. Grainger on an as-needed basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: Various, as departments have included appropriations for industrial supplies in their respective budgets.
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DISCUSSION / BACKGROUND
The County purchases Industrial Supplies utilizing the State of California, Department of General Services, Procurement Division's cooperative purchase agreements with Fastenal Company (7-25-51-01) and W.W. Grainger (7-25-51-02), both with terms of January 1, 2025 through August 31, 2026. Over the course of the last contracts with terms from July 1, 2022 through December 31, 2024, departments have purchased over $90,000 of goods from F...
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