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Chief Administrative Office, Procurement and Contracts Division recommending award of Bid 08-405-070 for aviation fuel and related services and the lease of one refueling truck to the apparent low qualified bidder, EPIC Aviation, LLC of Salem; and Chairman be authorized to execute agreement for services and the lease of personal property in the amount of $475,187 for a three year period upon County Counsel and Risk Management review and approval.
RECOMMENDED ACTION: Approve.
FUNDING: Airport Enterprise Fund.
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REASON FOR RECOMMENDATION: At the request of the General Services Department, Airports, Parks and Grounds Division, the Procurement and Contracts Division issued an Invitation to Bid for Aviation Fuel and Related Services. The aviation fuel and services includes the purchase of aviation fuel for the Placerville and Georgetown Airports and the personal property lease of a jet fuel refueler truck for the Placerville Airport.
Two invitations to bid were mailed ; three qualified responses were received. No local vendors provide this service.
A spreadsheet is attached for your review.
Your Board is being asked to make findings that it is more economical and feasible to contract out the needed services in accordance with County Ordinance Chapter 3.13 as the General Services Department does not possess the ability to perform aviation fuel distribution and related services.
A draft copy of the agreement and lease are attached for your review.
FISCAL IMPACT/CHANGE TO NET COUNTY COST: Procurement and Contracts has been advised that funding is available within the General Services Department budget.
ACTION TO BE TAKEN FOLLOWING APPROVAL: Following Board approval, the Procurement and Contracts Division will finalize the contract document and route to County Counsel and Risk Management for review and approval.
Contact: Bonnie H. Rich, Purchasing Agent x5940
Concurrences: Not Applicable