Title
District Attorney’s Office recommending the Board:
1) Make findings in accordance with Procurement Policy C-17, Section 3.4.2(a) to exempt Agreement 10107 from the competitive bidding process because the procurement can only be sourced from a single vendor due to the technological, specialized, or unique character of the procurement, as well as Section 3.4.3, because competitive bidding would produce no economic benefit to the County;
2) Approve and authorize the Chair to sign Agreement 10107 with West Publishing Corporation, dba Thomson Reuters West, to provide public and commercial database searches and on-line jury instructions for a term of April 1, 2026 through April 30, 2029, in the amount of $207,666.32; and
3) Authorize the Purchasing Agent to execute any future amendments relating to Agreement 10107, that do not alter the amount nor the term, contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund.
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DISCUSSION / BACKGROUND
Since April 2023 under Agreement 7455, West Coast Publishing Corporation (dba Thomson Reuters West) has been providing a legal database product (Westlaw) for the District Attorney’s Office (DA) that allows prosecutors to conduct in-depth case law research, including case histories, rulings and statutes with relevant case law and on-line jury instructions with a Karpel case management system interface component. This Karpel interface feature allows prosecutors to view all case-related information in one screen, enabling them to build the strongest possible arguments.
Proposed Agreement 10107 will allow West Publishing Corporation to continue providing public and commercial database searches and on-line jury instructions for a term of April 1, 2026 through April 30, 2029, in the total amount of $207,666.32 for the three-year and one-month period.
A waiver to the requirement for competitive bidding is being requested in accordance with Procurement Policy C-17, Sections 3.4.2 and 3.4.3, as th...
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