County of El Dorado - File #: 23-1819

• File #: 23-1819
• Version: 1
• Type: Agenda Item
• Status: Approved
• File created: 9/21/2023
• In control: Board of Supervisors
• On agenda: 12/5/2023
• Final action: 12/5/2023
• Title: Department of Transportation recommending the Board: 1) Make findings in accordance with Section 3.13.030 (C) of the County Ordinance that due to limited time frames and the temporary or occasional nature of the work, there is a need to engage an independent contractor for as-needed structural engineering support services; 2) Award Request for Proposal 23-918-079 to Dewberry Engineers, Inc. and Dokken Engineering; 3) Approve and authorize the Chair to sign Agreement for Services 8148 with Dewberry Engineers, Inc. in the not-to-exceed amount of $450,000, for a term to become effective upon execution by both parties and expiring three years thereafter, to provide as-needed structural engineering support services; and 4) Approve and authorize the Chair to sign Agreement for Services 8159 with Dokken Engineering in the not-to-exceed amount of $450,000, for a term to become effective upon execution by both parties and expiring three years thereafter, to provide as-needed structural engine...

Date	Ver.	Action By	Action	Result
12/5/2023	1	Board of Supervisors	Approved	Pass

Title
Department of Transportation recommending the Board:
1) Make findings in accordance with Section 3.13.030 (C) of the County Ordinance that due to limited time frames and the temporary or occasional nature of the work, there is a need to engage an independent contractor for as-needed structural engineering support services;
2) Award Request for Proposal 23-918-079 to Dewberry Engineers, Inc. and Dokken Engineering;
3) Approve and authorize the Chair to sign Agreement for Services 8148 with Dewberry Engineers, Inc. in the not-to-exceed amount of $450,000, for a term to become effective upon execution by both parties and expiring three years thereafter, to provide as-needed structural engineering support services; and
4) Approve and authorize the Chair to sign Agreement for Services 8159 with Dokken Engineering in the not-to-exceed amount of $450,000, for a term to become effective upon execution by both parties and expiring three years thereafter, to provide as-needed structural engineering support services. (All Districts)

FUNDING: For various Capital Improvement Program, Environmental Improvement Program, and other projects as needed, funding will be provided by associated Federal, State, and Local funding sources. Local funding sources may include any combination of the following: Traffic Impact Fee Program, Missouri Flat Area Master Circulation and Financing Plan, Road Fund, Tribe Funds, Accumulative Capital Outlay, Developer Advanced Funds, Sacramento Municipal Utility District, and/or General Fund.
Body
DISCUSSION / BACKGROUND
In July 2023, at the request of the Department of Transportation (Transportation), the Procurement and Contracts Division of the Chief Administrative Office issued a Request for Proposals (RFP) #23-918-079 for as-needed structural engineering support services. Transportation evaluated the need for services based on upcoming Capital Improvement Program (CIP) projects and issued an RFP for these services.

Four (4) proposals...