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Sheriff’s Office recommending the Board approve and authorize:
1) The designation of Contract 2896 with Ecolab Inc as a perpetual lease; and
2) Continuation of perpetual lease Contract 2896 with Ecolab Inc, from April 1, 2019 through March 31, 2020, set with a not to exceed amount of $2,400 for rental of two commercial dishwashers utilized in the South Lake Tahoe Jail.
FUNDING: General Fund.
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DISCUSSION / BACKGROUND
On February 3, 2016, the Purchasing Agent signed a lease agreement and established a Blanket Purchase Order (BPO) for rental of two commercial dishwashers for the Sheriff’s South Lake Tahoe Jail for a one-year term ending in February 2017.
Contract # 2420 and a corresponding BPO were put in place for renewal of the term from 4/1/17 to 3/31/18.
Contract # 2896 was signed in April 2018 extending the term for another year starting from April 1, 2018 to March 31, 2019.
The same lease agreement has been renewed since 2016 as a new one-year contract which has required redundant routing through County Counsel, Risk Management, and Human Resources each term. The language in the rental agreement states that the agreement will continue for each term (1 year) and will terminate at the end of such term, unless otherwise renewed on a month-to-month basis thereafter, or unless either party provides the other with 60 days written notice prior to the end of the Initial Term or the then-current Renewal Term. Ecolab has indicated that if required to generate a new lease agreement each year, the Sheriff's Office would see an increase in the rate to reflect current lease rates. The rental rate for each dishwasher has remained the same since 2016 at $89.95 per month plus tax for each of the two machines.
Since the term of the Ecolab contract is ongoing on a month-to-month basis with no stated end date, it is, therefore, appropriate that the lease agreement be deemed perpetual for the purpose of renewal.
Per Board Policy C-17 which requires dep...
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