File #: 11-0041    Version:
Type: Agenda Item Status: Approved
File created: 1/6/2011 In control: Board of Supervisors
On agenda: 11/15/2011 Final action: 11/15/2011
Title: Department of Transportation recommending the Board consider the following: 1) Authorize the Chair to sign the Notice of Acceptance with Herback General Engineering for the Montgomery Estates Area 1A Erosion Control Project (Contract No. PW 09-30485, CIP No. 95155) in the Lake Tahoe Basin; and 2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department after the one-year guarantee period. FUNDING: This Project was funded by the United States Forest Service. The requested Board action has no associated fiscal impact.
Attachments: 1. A - Approved CRS, 2. B - PW 09-30485 Specs.pdf, 3. C - PW 09-30485 Plans, 4. D - PW 09-30485 Vicinity Map, 5. 2A - Addendum No. 1, 6. 2B - Addendum No 2.pdf, 7. 2C - Bid Summary.pdf, 8. 2D - Award of Bid Letter.pdf, 9. 3A - Recorders Form, 10. 3B - Attachment A, 11. 3C - Notice of Acceptance
Title
Department of Transportation recommending the Board consider the following:
1) Authorize the Chair to sign the Notice of Acceptance with Herback General Engineering for the Montgomery Estates Area 1A Erosion Control Project (Contract No. PW 09-30485, CIP No. 95155) in the Lake Tahoe Basin; and
2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department after the one-year guarantee period.
FUNDING: This Project was funded by the United States Forest Service. The requested Board action has no associated fiscal impact.
Body
Reason for Recommendation:
The Contract for the Montgomery Estates Area 1A Erosion Control Project (Project) in the Tahoe Basin was approved by the Board on May 24, 2011. The Project was completed on September 30, 2011. Recordation of the Notice of Acceptance will start legal time frames for guarantees, a lien period and return of retention monies. Recordation of the Notice of Acceptance will start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.

The construction budget for this Project, as reflected in the Department of Transportation's (Department) 2010 Capital Improvement Program, was $450,000. The total cost of the Project is listed below:

Original Bid Price $248,443.00
Construction Contract Item Cost $246,804.74
Contract Change Orders $7,673.25
Final Cost of Construction Contract $254,477.99

There was one Contract Change Order on this Project, which was necessary to complete various AC pavement tie-in work related to the construction of several drainage facilities.

Action to be taken following Board approval:
1) The Chair will sign the Notice of Acceptance.
2) The Clerk of the Board will send the Notice of Acceptance to the Recorder/Clerk’s Office for recordation within ten (10) days and forward a copy of the recorded Notice of Acceptance to the Department.
3) The Clerk of the Board will release t...

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