Title
Sheriff’s Office recommending the Board:
1) Make findings that inmate telephone, video visitation, correctional tablet services and related additional technology are in the public's best interest and that these services are more economically and feasibly performed by independent contractors in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(A), El Dorado County Charter, Section 210(b)(6), and/or Government Code Section 31000;
2) Waive the competitive bid process for services relating to inmate communications in accordance with the County’s Procurement Policy 3.4.3, Exemption from Competitive Bidding;
3) Approve and authorize the Chair to sign Agreement 9023 with NCIC Inmate Communications in the amount of $2,000,000 for a term from December 19, 2024, to December 18, 2026 for inmate telephone, video visitation, correctional tablet services and related additional technology; and
4) Authorize the Purchasing Agent to increase the Compensation on an "as-needed" basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: Inmate Trust Account.
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DISCUSSION / BACKGROUND
On November 4, 2016, the County released a Request for Proposal (RFP) for comprehensive Inmate Communication Services for the Placerville and South Lake Tahoe Jail Facilities. The County received proposals from three vendors. NCIC Inmate Communications was chosen and Agreement 218-F1811 (7390) was awarded on December 19, 2017. The initial term of that contract was for five years from December 19, 2017, to December 18, 2022, with two additional one year terms following the initial five-year term.
The Sheriff’s Office is requesting to continue receiving these services from NCIC Inmate Communications with a new Agreement 9023 which extends the term for two additional one-year terms and an amount not to exceed $2,000,000 for payment of inmate telephone, video visitation, correctional tablet services and related additional t...
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