Title
Sheriff's Office recommending the Board approve and authorize the Chair to:
1) Exempt the purchase of 70 In-Car Video Systems for marked patrol units within the Sheriff's Office from competitive bidding pursuant to County Purchasing Ordinance 3.12.160 (C), competitive bidding would produce no economic benefit to the county; and
2) Authorize the Purchasing Agent to issue a purchase order or engage in a contract for the not to exceed estimated amount of $448,000, plus applicable taxes and fees to Watch Guard Digital In-Car Video for the purchase of seventy (70) systems. (Cont. 4/28/15, Item 43)
3) Authorize the Chair to sign a budget transfer in the amount of $82,000 from the Asset Seizure Justice Special Revenue Fund increasing revenues and appropriations in the Sheriff's Office Fiscal Year 2014/15 Budget.
FUNDING: General Fund, Federal Asset Forfeiture, Supplemental Law Enforcement Services Account/Citizens Option for Public Safety - Front Line Law Enforcement (SLESA/COPS Front Line)
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DEPARTMENT RECOMMENDATION
Sheriff Office recommends this purchase for the protection of law enforcement personnel and avoidance of legal liability when enforcing the law.
DISCUSSION / BACKGROUND
The Sheriff's Office conducted an extensive analysis of available units. A total of five vendors were invited to demonstrate their systems in live field tests within EDSO patrol units. Of the five vendors one withdrew because they could not meet the minimum requirements. Two vendors were eliminated for poor features and functions and one was eliminated for poor picture quality and weak evidentiary integrity. After extensive testing and review only one system met all functional requirements. The selected vendor provided references from nearby allied agencies. The Sheriff's Office confirmed that pricing offered was equal to or better than pricing offered to other agencies running the selected equipment.
The Sheriff's Office has budgeted $218K in the Fiscal Year 2014/15 ...
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