Title
Department of Transportation recommending the Board consider the following pertaining to Contract 10197 for the installation of an aboveground fuel tank and dispenser system and removal of the existing underground fuel tanks located at the South Lake Tahoe Maintenance Yard:
1) Award the Construction Contract to GEMS Environmental Management Services, Inc. the lowest responsive, responsible bidder;
2) Approve and authorize the Chair to sign the Construction Contract in the amount of $735,432.84, subject to review and approval by County Counsel and Risk Management; and
3) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds.
(District 5)
FUNDING: Road Fund. (100%) (No Federal Funds)
Body
DISCUSSION / BACKGROUND
Department of Transportation maintenance yard in South Lake Tahoe currently utilizes a 20,000 gallon underground storage tank (UST), that is split into two (2) separate compartments. One (1) compartment is 14,000 gallons and the other compartment is 6,000 gallons with an original construction date of November 1998. In 2023, the 6,000 gallon UST was determined to no longer meet environmental requirements and was closed permanently. Department of Transportation (Transportation) reviewed the age of the tanks, environmental regulations and monthly monitoring costs for the UST's and determined the upfront cost to replace the system with an aboveground fuel tank system would provide long term reliability and reduce future budget items related to tank maintenance and repairs. Transportation subsequently added the replacement project to the Fiscal Year 2023/24 budget and has since been working on the various phases of the project.
The initial phases included purchasing the fuel tanks, dispensers, and other required materials, which were formally bid under 24-0067 and brought to the Board for approv...
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