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Human Resources Department, Risk Management Division, recommending the Board consider the following:
1) Make findings in accordance with Ordinance 3.13.030 that it is appropriate to contract with George Hills for third party general liability claims management under Agreement 536 because “(B) specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work”;
2) Make findings in accordance with Procurement Policy C-17, Section 3.4, exempting competitive bidding for Agreement 536 with George Hills to maintain continuity of business operations, as well as continuing with the same fee structure as the current contract;
3) Approve and authorize the Chair to sign Amendment III to Agreement 536 with George Hills for third party general liability claims management to increase the amount by $601,928.64 for a total amount not to exceed $2,231,044.64 and extend the term to December 31, 2027; and
4) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement 536, excluding term extensions and increases to the amount, contingent upon approval by County Counsel and Risk Management.
FUNDING: General Liability Program Fund.
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DISCUSSION / BACKGROUND
In accordance with Board Policy Number C-17, departments are required to obtain authorization from the Board of Supervisors to utilize any contract for services that exceed $100,000. The Human Resources Department Risk Management Division is requesting the Board approve and authorize Amendment III with George Hills to increase the total not-to-exceed by $601,928.64 for a total not-to-exceed amount of $2,231,044.64 and extend the term to December 31, 2027. Amendment III will extend the current term of the agreement by three years to expire on December 31, 2027. In conjunction with the term extension is the addition of $601,928.64 to the total contract cost to cover the cost of the monthly billing rate outlined in the amendment. ...
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