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Sheriff's Office recommending the Board consider the following:
1) Make findings in accordance with Ordinance 3.13.030(b) that the services provided by the Contractor are in the best interest of the public and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work;
2) Approve and authorize the Chair to sign Agreement 8382 with Siemens Industry, Inc., for maintenance, testing and repairs as needed of the Fire Alarm Systems at the Placerville Jail for the term April 1, 2024 - March 31, 2029, in a not-to-exceed amount of $75,000; and
3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement 8282 including future amendments which do not increase the maximum dollar amount or term of the Contract, and contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund.
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DISCUSSION / BACKGROUND
On April 11, 2011, Agreement 413-S1110 with Siemens Industry Inc. was signed by the Purchasing Agent for a three-year term until March 31, 2014, in the amount of $40,000, which was approximately $8,432 annually with additional costs for repairs as needed. The services provided include annual inspection and testing of fire alarms and semi-annual inspection and testing of waterflows and tampers in the Placerville Jail. Repairs may be performed as needed at an additional cost based on the rates provided in the contract.
Siemens Industry Inc. contacted the Sheriff's Office as their initial three-year contract was ending and inquired if the County would be willing to sign a five-year contract to secure the pricing and commit to contracting with their company for a longer term. Since this secure pricing had the cost saving benefit of renewal of the contract with no increase, and a fixed rate for five-years, the Sheriff's Office was in agreement, and the new Agreement 437- S1411 was approved by the Board with Legi...
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