Title
Department of Transportation recommending the Board approve and authorize the Chair to sign the Second Amendment to Agreement for Services 547 with California Compaction Equipment, Inc. for equipment rental, increasing the not-to-exceed by $30,000 for a total not-to-exceed amount of $129,000 with no change to the term or Scope of Work of the Agreement.
FUNDING: Local Discretionary Funds (Local), Road Fund (State), SB1-RMRA (State) and CSA 3 (Local).
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DISCUSSION / BACKGROUND
Department of Transportation (Transportation), Maintenance and Operations Division, rents equipment when it would be more cost effective to rent than it would be to own the equipment, such as the loaders that are used for snow removal during winter months.
In September 2017, at the request of Transportation, the Procurement and Contracts Unit of the Chief Administrative Office (CAO) issued a Request for Proposal (RFP) for short-term equipment rental. Proposals were received from five (5) companies but all were deemed non-responsive and the RFP was cancelled. After discussion with the Purchasing Agent, Transportation decided to issue multiple on-call agreements with established firms that offer a selection of inventory Transportation needs in the local area.
California Compaction Equipment, Inc. is a local vendor who is able to provide the size of loader that is needed for snow removal services. The Second Amendment is amending the not-to-exceed amount by $30,000 for a new total of $129,000. There is no change to term or scope of work.
ALTERNATIVES
The Board could choose not to approve the Second Amendment. Transportation would be unable to continue to rent snow removal equipment and would be limited when performing snow removal services.
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel and Risk Management
CAO RECOMMENDATION / COMMENTS
It is recommended that the Board approve this item.
FINANCIAL IMPACT
There is no change to Net County Cost assoc...
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