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Chief Administrative Office, Procurement and Contracts Division, recommending a one year extension of Bid 06-288-042 for the purchase of plant mix asphalt concrete for the East Slope Division of the Department of Transportation; and authorize an increase to blanket purchase order to Tahoe Asphalt, Inc. of South Lake Tahoe, CA, in the amount of $156,000 for a term to expire December 5, 2007 and an increase to same on an "as-needed" basis during the awarded period if funding is available within the requesting department's budget.
RECOMMENDED ACTION: Approve.
FUNDING: Road Fund (Non-General Fund)
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REASON FOR RECOMMENDATION: On December 6, 2005, item #34, the Board awarded Bid #06-288-042 for the purchase of Plant Mix Asphalt Concrete for road maintenance on the East Slope. The vendor has agreed to extend pricing for twelve (12) additional months. Board of Supervisors Policy C-17, 5.9 (f), allows the Purchasing Agent to extend a contract award from the previous contract period provided that the vendor agrees to provide the item(s) at the same price and under the same terms and conditions as the previous award. These extensions allow the County to take advantage of the prior year low bid pricing.
FISCAL IMPACT/CHANGE TO NET COUNTY COST: Procurement and Contracts has been advised that funding is available within the Department of Transportation's Road Fund budget.
ACTION TO BE TAKEN FOLLOWING APPROVAL: Following Board approval, the Procurement and Contracts Division will increase the blanket purchase order to Tahoe Asphalt of South Lake Tahoe, CA, in the amount of $156,000.00.
CONTACT: Bonnie H. Rich, Purchasing Agent, x5940
CONCURRENCES: Not applicable