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Procurement and Contracts, a division of the Chief Administrative Office, recommending the Board take the following actions pertaining to Agreement 4404 with Hunt & Sons, LLC for fuel purchases for County vehicles and equipment:
1) Make findings in accordance with Procurement Policy C-17 Section 3.4(6) to extend the term of Agreement 4404 with Hunt & Sons, LLC for an additional ninety (90) days for a term ending November 30, 2024, as "the goods or services are needed by the County pending a competitive solicitation award and the contractor with the most recently awarded contract agrees to extend the contract for an interim period at the same contract price, terms, and conditions as the previous award;"
2) Approve and authorize the Purchasing Agent to sign Amendment IV to Agreement 4404, extending the term by ninety (90) days for a term extension from September 2, 2024 through November 30, 2024 at the same rates, terms, and conditions; and
3) Authorize the Purchasing Agent to increase the value of contract 4404 on an "as needed" basis during the awarded period as long as funding is available within the requesting departments budget.
FUNDING: Various.
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DISCUSSION / BACKGROUND
On January 14, 2020, the Board authorized County-wide contract 4404 with Hunt and Sons, Inc. for the purchase of various types of fuel for County vehicles and equipment, and cardlock services. The County's contract piggybacks on Sacramento Area Council of Governments (SACOG) Regional Public Agency Fuel & Lubricants contract 1920029. It was determined that SACOG's competitive process, based on a higher regional purchase volume, resulted in the most advantageous purchasing strategy for the County. The SACOG contract was competitively bid and meets the County's fuel purchase and service needs.
The terms of both the current SACOG contract and the County contract end on September 1, 2024. SACOG has notified the County that they have completed a new competitive Request for Proposals ...
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