Title
District Attorney recommending the Board:
1) Approve a request for relief from accountability for a cash shortage in the amount of $71.28 in the Placerville District Attorney Victim Witness petty cash fund, pursuant to Government Code Section 29390 due to delays in reconciling cash; and
2) Adopt and authorize the Chair to sign Resolution 238-2018 to consolidate the current imprest cash funds for the Placerville District Attorney Victim Witness Petty Cash fund ($300) and Placerville District Attorney General Petty Cash fund ($300) for a total imprest fund of $600 for the Placerville office.
FUNDING: General Fund.
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DISCUSSION / BACKGROUND
Pursuant to Government Code Section 29390, the County historically has required departments to present to the Board a request for relief from accountability for cash shortages. On 09/28/16, a total of $71.28 was distributed from the District Attorney’s Victim Witness petty cash fund (petty cash log transaction 34). This disbursement was logged at “Witness Mileage” and approved on the Petty Cash Fund Log. The Petty Cash Slip and Witness Claim Form that supported this transaction were misplaced, and this was not noticed until the petty cash fund needed replenishing in March 2017. At that time, it was not possible to recreate the details for this petty cash transaction. The expense was accrued for FY16/17 on FAMIS journal JI2017065662 to 220210 - 4128.
New controls and processes have been put in place to ensure these overages and shortages are reconciled on a monthly basis and the petty cash funds are in balance.
Under Resolution 305-2005, the Board of Supervisors established an imprest cash fund in the amount of $300.00 for the Placerville Office of the El Dorado County District Attorney. Under Resolution 178-2011, the Board of Supervisors established an imprest cash fund in the amount of $300 for the Victim Witness Program to allow the department more flexibility in handling witness expenses as needed (Legistar...
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