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Department of Transportation recommending the Board:
1) Find in accordance with Chapter 3.13, Section 3.13.030 (C) of County Ordinance Code that it is appropriate to contract with Blain Stumpf Trucking for Hauling Services because the ongoing aggregate of the work is not sufficient to warrant the addition of permanent staff;
2) Find that the First Amendment to Agreement 6314 for Hauling Services is exempt from competitive bidding in accordance with Board Policy C-17, Section 3.4.5, Exemptions from Competitive Bidding; and
3) Approve and authorize the Chair to sign First Amendment to Agreement 6314 with Blain Stumpf Trucking of Shingle Springs, California, for Hauling Services on an as-needed basis, to extend the term three (3) additional months through June 7, 2025, with no change to the not-to-exceed amount of $1,050,000.
FUNDING: Road Fund. (100%)
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DISCUSSION / BACKGROUND
Board of Supervisors Policy C-17, Section 2.3 General Procurement "Contract Term," requires departments to obtain authorization from the Board of Supervisors for any contract term exceeding three (3) years inclusive of any amendments regardless of dollar amount.
Department of Transportation, Maintenance and Operations Division (Transportation) is requesting to extend the term for Agreement #6314 with Blain Stumpf Trucking for an additional three (3) months while a new competitive bid is completed for hauling services. The current three-year term expires on March 7, 2025, and with the First Amendment to Agreement #6314, the term would exceed three (3) years by three (3) months. The First Amendment expiration date would be June 7, 2025.
In accordance with El Dorado County Ordinance Code, Section 3.13.030(C), by El Dorado County Charter, Section 210(b)(6) and/or Government Code Section 31000, it has been determined that due to the limited time frame, temporary or occasional nature, or schedule for the project or scope of work, the ongoing aggregate of work to be performed is not suf...
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