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Chief Administrative Office, Emergency Medical Services and Emergency Preparedness and Response Division, recommending the Board:
1) Approve and authorize the Purchasing Agent to sign retroactive Agreement 7470 with the Hospital Association of Southern California to provide Reddinet software to monitor the status of hospital emergency rooms daily, and other emergency medical services resources, for a three-year period, retroactive to June 2, 2023, in the amount of $77,492; and
2) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement 7470, excluding term extensions and increases to the not-to-exceed amount, contingent upon approval by County Counsel and Risk Management.
FUNDING: California Department of Public Health, Hospital Preparedness Program Grant.
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DISCUSSION / BACKGROUND
The Emergency Medical Services and Emergency Preparedness and Response (EP&R) Division has had Agreement 4741 in place with the Hospital Association of Southern California to provide Reddinet software to monitor the status of hospital emergency rooms daily, and other EMS resources, since June 2020.
Agreement 4741 for Reddinet software with the Hospital Association of Southern California expired on June 1, 2023. Central Fiscal and the EP&R Division initiated renewal Agreement 7470 with the Hospital Association of Southern California in 2023. County Counsel reviewed the draft agreement in May 2023 and provided revisions for the vendor to review. Due to an internal processing error which marked this contract as fully executed, the contract was not actively monitored. This has resulted in the need for retroactive approval. Staff have reviewed internal tracking procedures and identified improvements to ensure such errors do not occur in the future.
Agreement 7470 will allow the Hospital Association of Southern California to continue providing Reddinet software to the EMS Agency for a three-year period, retroactive to June 2, 2023, in the am...
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