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Health and Human Services Agency (HHSA) recommending the Board:
1) Approve the amended list of perpetual agreements for Fiscal Year (FY) 2025-26, as shown in Attachment A, which increases the FY not to exceed amount of one perpetual agreement (Agreement for Services 846 with BHC Heritage Oaks Hospital, Inc. doing business as Heritage Oaks Hospital), by $200,000, for a new fiscal year amount of $700,000;
2) Approve the continuation of eight perpetual agreements for FY 2026-27, as detailed in Attachment B;
3) Authorize the Purchasing Agent (PA) to post a change order to increase the funding availability in Agreement 846 for FY 2025-26, and for each ongoing perpetual agreement for FY 2026-27, included in Attachment B, to ensure availability of funding;
4) Delegate authority to the PA to execute amendments, as needed, to the perpetual agreements detailed in amended Attachment A and Attachment B, that do not increase the maximum dollar amounts beyond what is included in those attachments per FY, contingent upon approval by County Counsel and Risk Management; and
5) Authorize the HHSA Director or Chief Assistant Director to terminate perpetual agreements, as appropriate, including but not limited to those listed in Attachment B.
FUNDING: Various, see funding sources in Attachment A & B.
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DISCUSSION / BACKGROUND:
In accordance with the October 20, 2022, Board Policy C-17, Section 2.4, “Perpetual Agreements,” a perpetual agreement is a contract that does not have a stated term. Under this policy, the County PA is authorized to sign perpetual agreements where the dollar amount does not exceed the PA’s authority.
Beginning June 20, 2017, and thereafter on an annual basis each year, the Board has authorized the PA to sign specific HHSA perpetual agreements to ensure continued administration and provision of services to the community. This annual approval process has allowed HHSA to ensure continuity in services on specific perpetual agreements without any un...
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