County of El Dorado - File #: 23-1670

• File #: 23-1670
• Version: 1
• Type: Agenda Item
• Status: Approved
• File created: 8/25/2023
• In control: Board of Supervisors
• On agenda: 9/19/2023
• Final action: 9/19/2023
• Title: Sheriff's Office recommending the Board: 1) Make findings that the provision of management of inmate communication services in the Placerville and South Lake Tahoe Jails provided by the Contractor are in the public’s best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the provision of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B); 2) Approve and authorize the Chair to sign Amendment III to Agreement 4379 with Praeses exercising the right to an additional four year term of January 15, 2024 to January 14, 2028 and increasing the compensation amount by $180,000 for a total not-to-exceed amount of $360,000, to provide management of inmate communication services at the Placerville and South Lake Tahoe Jails; and 3) Authorize the Purchasing Agent to sign any amendments to the contract that do not affect the total dollar amount or term of the contract contingent upon ...
• Related files: 21-0219

Date	Ver.	Action By	Action	Result
9/19/2023	1	Board of Supervisors	Approved	Pass

Title
Sheriff's Office recommending the Board:
1) Make findings that the provision of management of inmate communication services in the Placerville and South Lake Tahoe Jails provided by the Contractor are in the public’s best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the provision of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B);
2) Approve and authorize the Chair to sign Amendment III to Agreement 4379 with Praeses exercising the right to an additional four year term of January 15, 2024 to January 14, 2028 and increasing the compensation amount by $180,000 for a total not-to-exceed amount of $360,000, to provide management of inmate communication services at the Placerville and South Lake Tahoe Jails; and
3) Authorize the Purchasing Agent to sign any amendments to the contract that do not affect the total dollar amount or term of the contract contingent upon review and approval by County Counsel and Risk Management.

FUNDING: $0 net county cost impact, revenue contract.
Body
DISCUSSION / BACKGROUND
In 2013, it became necessary for purposes of accountability for the Sheriff’s Office to contract with Praeses to provide management of inmate communication consulting, and revenue reconciliation. In 2013, Praeses had become the new management company of Public Communications Services (PCS), the company that the Sheriff’s Office had initially contracted with to install and collect the communication revenue. PCS and Praeses have specialty skills and equipment that are not expressly identified in County classifications involved in the provision of the work.

Praeses works alongside its clients to provide industry insight, RFP and contract consulting, and ongoing oversight to assist correctional facilities in achieving balance between various communication technologies, compliant rate and fee structures, and accurate recoupment of faci...