Title
Information Technologies Department recommending the Board:
1) Authorize the Purchasing Agent to execute an Order Form Agreement for Agreement 7808 with Insight Public Sector, Inc. for the continued purchase of Amazon Cloud Storage solutions, with no change to contract rates, total compensation amount, or term; and
2) Authorize the Purchasing Agent to execute any necessary administrative amendments relating to Agreement 7808, excluding term extensions and increases to compensation, contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund with partial recovery from the Countywide Cost Allocation Plan.
Body
DISCUSSION / BACKGROUND
On October 17, 2023, the Board approved the use of competitively bid agreement 23-6692-03 between Insight Public Sector, Inc. and Cobb County Georgia, as the Lead Agency, for the purchase of Amazon cloud storage solutions, for an initial period ending April 30, 2026. On June 17, 2025, the Board approved amending Agreement 7808 with Insight Public Sector, Inc. for an additional two-year period to maintain cloud-based storage needs.
Cloud storage for data backup gives the County two main advantages over on-site storage. The first reason being that it is instantly, and for all practical purposes, infinitely expandable. The County can consume as much storage space as needed, with no prior requests or other arrangements necessary. Also, if the County reduces its storage footprint, costs will go down instantly. The County does not pay for storage space it is not using. Secondly, cloud storage raises the County's Disaster Recovery posture significantly. Cloud backups are equivalent or better than off-site tape backups in every aspect. The County’s data is safe in the cloud if our data center is ever impacted by a disaster. With cloud backup, the County will be able to restore its data much faster than restoring from off-site tapes. The time required for retrieval, shipping, and restoring many terabytes o...
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