Title
Procurement and Contracts, a division of the Chief Administrative Office, on behalf of the Probation Department and Sheriff's Office, recommending the Board:
1) Waive formal bid requirements in accordance with Purchasing Policy C-17, Exemptions from the Competitive Bidding, Section 3.4(4), due to there being a competitively bid contract with another public agency available;
2) Authorize the Purchasing Agent to utilize the County of Sacramento competitively bid Contract WA00046786 for the acquisition of Inmate and Detention Supplies and Solutions with Bob Barker Company Inc.;
3) Authorize the Purchasing Agent to sign a change order to Purchase Contract 9596 with Bob Barker Company Inc. for the term to begin retroactively on April 4, 2025, with no changes of the not-to-exceed amount of $90,000;
4) Authorize the Purchasing Agent to increase Purchase Contract 9596 on an as-needed basis during the awarded period as long as funding is available within the requesting department's budget; and
5) Authorize the Purchasing Agent to extend the term of purchase contract 9596 if the County of Sacramento extends Contract WA00046786 for the provision of Inmate and Detention Supplies and Solutions.
FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
The Probation Department and Sheriff's Office had been purchasing inmate and detention supplies on an as-needed basis through the County of Sacramento competitively bid contract WA00034777 with Bob Barker Company Inc. The contract expired on April 3, 2025. The County of Sacramento has since gone back out to bid and awarded contract WA00046786 to Bob Barker Company Inc. with a term of April 4, 2025, through April 3, 2026, including the right to extend for two additional 12-month periods. The fully executed contract was made available to El Dorado County Procurement and Contracts in late April resulting in the need for a retroactive term.
The Probation Department and Sheriff's Office average expenditures for inmate and deten...
Click here for full text