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Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings in accordance with County Ordinance 3.13.030 (b) that it is appropriate to contract with Bell Data Systems, Inc. for the provision of Homeless Management Information Systems software and related services provided under Agreement 5585, as there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work;
2) Approve and authorize the Chair to sign Perpetual Agreement for Services 5585 with Bell Data Systems, Inc., in the amount of $13,000, effective for a one-year term beginning November 1, 2021 and automatically renewing thereafter for one year periods with a potential five percent (5%) annual increase until terminated by one of the parties; and
3) Authorize the HHSA Director or their designee to execute further documents relating to Agreement for Services 5585, contingent upon County Counsel and Risk Management concurrence, including amendments which do not increase the maximum dollar amount or the term of the Agreement.
FUNDING: 100% U.S. Housing and Urban Development Grant.
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DISCUSSION / BACKGROUND:
Pursuant to the McKinney-Vento Homeless Assistance Act, the United States Department of Housing and Urban Development (HUD) mandates the use of a Homeless Management Information System (HMIS) by recipients of HUD funding through local Continuum of Care (CoC) programs. As the regional planning body that coordinates housing and services funding for homeless families and individuals, CoC programs utilize HMIS as an information technology system to collect client-level data and other services data related to the provision of housing and services to homeless individuals and families, as well as persons at risk of homelessness. Each CoC is responsible for selecting an HMIS software solution that complies with HUD's data collection, management, and reporting standards, and the El Dorado Opport...
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