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Chief Administrative Office, Procurement and Contracts Division, recommending the Board consider the following for the purchase of Dell tablets, 2-in-1 devices on an “as needed” basis:
1) Waive formal bid requirements in accordance with Procurement Policy C-17, Section 3.4.4, Exempting the Competitive Bidding process on account of a piggyback contract being available with all associated requirements;
2) Authorize the Purchasing Agent to utilize the State of California's competitively bid Contract 1-21-70-08B, Supplement 3 for the acquisition of Dell tablets, 2-in1 devices through Granite Data Solutions for use by all County Departments;
3) Authorize the Purchasing Agent to increase contract 7726 for the countywide purchase of Dell tablets, 2-in1 devices by $101,000, bringing the contract value to $200,000 through the term of July 31, 2025;
4) Authorize the Purchasing Agent to increase contract 7726 on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget; and
5) Authorize the Purchasing Agent to extend the term of contract 7726 if the State of California Department of General Services extends their Statewide Contract 1-21-70-08B for the purchase of Dell tablets, 2-in1 devices contingent upon County Counsel approval.
FUNDING: General Fund.
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DISCUSSION / BACKGROUND
The County of El Dorado purchases Dell tablets, 2-in1 devices through the State of California Department of General Services, Procurement Division's agreement with Granite Data Solutions, contract 1-21-07-08B, with a contract term of May 03, 2023 through July 31, 2025. There is a current need by Information Technologies and the Public Defender to purchase approximately $30,000 in Dell tablets, 2-in1 devices. CAO Procurement and Contracts Division and Information Technologies are recommending that a change order be approved to increase contract 7726 by $101,000 to cover anticipated purchases through the remaining term of t...
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