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Clerk of the Board providing additional information regarding the feasibility of County provided business cards for members of boards, committees, and commissions that make a formal request, pursuant to Board direction on March 12, 2019 and April 9, 2019. (Cont. 4/9/19, Item 22) (Est. Time: 15 Min.)
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DISCUSSION / BACKGROUND
On April 9, 2019 the Board discussed this matter and directed staff to gather additional information and perspective from County Department Heads. The subject matter was discussed at the next available Department Heads meeting on April 26, 2019, resulting in the following key take-aways regarding the provision of business cards for members of boards, committees, and commissions:
1) Departments that provide staff support to boards, committees, and commissions were not in favor of the additional responsibilities that would be required of staff.
2) Should the Board decide to move forward, the Department Heads generally preferred to utilize a generic, standardized business card and recommends the Board adopt a policy with defined procedures to aid the process.
It is important to reiterate that costs for business cards have not been specifically provided for in the various departments that support boards, committees, and commissions, inclusive of the Office of the Clerk of the Board. Further, staff time currently dedicated to providing services that are statutorily mandated or otherwise directed by the Board may be negatively impacted as staff time is redirected to the variety of processes necessary to order and maintain business cards.
In the event the Board chooses to direct staff to proceed with option 2 shown above, staff will prepare a policy pursuant to Board Policy A-1 Development and Distribution of Board of Supervisors Policies and return to the Board on a future date for consideration.
Information provided on April 9th is shown below.
On March 12, 2019 the Board directed staff to perform a feasibility analysis to ...
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