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Sheriff’s Office recommending the Board approve and authorize the continuation of the perpetual Support Services portion of Agreement 5330 with Sun Ridge Systems Inc. for a total compensation amount of $137,605 and a term from August 26, 2026, to August 25, 2027, for annual software maintenance support services associated with the RIMS records management system.
FUNDING: General Fund.
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DISCUSSION / BACKGROUND
In accordance with Board Policy C-17, departments are required to obtain authorization from the Board of Supervisors to utilize any contract that do not have a stated contract term on an annual basis. The Sheriff’s Office has a Board-approved contract with Sun Ridge Systems Inc. for a comprehensive records management system.
On December 2, 2020, with Legistar file 20-1539, the Sheriff’s Office received approval from the Board to purchase RIMS, a comprehensive records management system from Sun Ridge Systems Inc. in the amount of $1,325,815. The first year’s payment of the software support services costs was included in the original contract price.
On June 29, 2021, with Legistar file 21-1043, the Board approved a ratification of the Contract Administrators signature on a Change Order to Agreement 5330 and authorized future change orders up to $150,000 be executed by the Contract Administrator.
On October 25, 2022, with Legistar file 22-1787, the Board approved the continuation of the perpetual Support Services portion of Agreement 5330.
On August 22, 2023, with Legistar file 23-1464, the Board approved the continuation of the perpetual Support Services portion of Agreement 5330.
On August 13, 2024, with Legistar file 24-1392, the Board approved the continuation of the perpetual Support Services portion of Agreement 5330.
On July 22, 2025, with Legistar file 25-1180, the Board approved the continuation of the perpetual Support Services portion of Agreement 5330.
Sun Ridge Systems, Inc. is an established company with a positive r...
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