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Health and Human Services Agency (HHSA), in conjunction with the Chief Administrative Office (CAO), Facilities Division, recommending the Board:
1) Make findings in accordance with Board of Supervisors Policy C-2, that Lease Agreement 619 (325-L1511), for 3047 Briw Road, is eligible to exercise the first of two options to extend the lease term for an additional five-year period;
2) Approve and authorize the Purchasing Agent to execute Option 1 Notification to Extend Letter for Lease Agreement 325-L1511 with WLW Wilkinson Partners LLC, for the additional term of five years from February 1, 2025, through January 31, 2030, thereby increasing the total compensation amount by $573,354.80, for a new maximum obligation of $1,615,486.48, with no change to the agreement’s terms or conditions; and
3) Authorize the Purchasing Agent to execute amendments relating to Lease Agreement 325-L1511, contingent upon approval by County Counsel and Risk Management, which do not increase the maximum dollar amount or term of the Agreement.
FUNDING: State and Federal funds with County match met primarily from Realignment funds.
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DISCUSSION / BACKGROUND:
HHSA has leased the office space located at 3047 Briw Road in Placerville since February 1, 2008, through Lease Agreement 279-L0811 and has leased the parking lot surrounding the office space located at this same address since October 1, 2008, through Lease Agreement 252-L0911. Lease Agreement 325-L1511 combined the office space and the parking lot space into one lease, commencing on February 1, 2015, and expiring January 31, 2025, and includes two options to extend the lease by five years each (Legistar file 14-1664).
On September 11, 2018, the Board approved Amendment I to Lease Agreement 325-L1511 to allow for the provision of tenant improvements and increase the maximum contractual obligation by $20,000, for a new not-to-exceed amount of $1,042,131.68 (Legistar file 18-1217). Amendment II to Lease Agreement 325-L1551 ...
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