Title
Sheriff's Office recommending the Board:
1) Approve and authorize the continued use of perpetual Agreement 1026 with Keefe Commissary Network, LLC, an affiliate of The Keefe Group, to provide commissary services to the inmates housed in the Placerville and South Lake Tahoe Jails; and
2) Authorize the Purchasing Agent to post a change order for the perpetual agreement to ensure availability in FY 2025-26, in an estimated amount of $200,000.
FUNDING: Inmate Welfare Trust Account.
Body
DISCUSSION / BACKGROUND
In September 2009, the Board approved Agreement 1026 (legacy agreement 875-S0911) to obtain commissary services from Keefe. Keefe provides commissary services to both jails in the County, allowing inmates to purchase sundries and food items using their own funds which are held in the Inmate Welfare Trust Account.
The term of the agreement, as originally approved, was from April 30, 2009 through April 29, 2014, with automatic renewals for successive one-year terms thereafter. Either party had the right to terminate the agreement by giving notice in writing to the other party 30 days prior to the expiration of any renewal term.
On April 23, 2019, with Legistar file 19-0571, the Board approved that the agreement be amended to a month-to-month contract. Since the agreement is perpetual, per Board of Supervisors Policy C-17, continued use must be brought to the Board for approval.
On July 16, 2024, with Legistar item 24-1078, the Board approved authorization to increase the contract authority by $300,000 for FY 2024-25.
The Sheriff's Office is now requesting approval to continue the perpetual agreement for FY 2025-26 and authorization to increase the contract authority by $200,000 to ensure uninterrupted commissary services.
ALTERNATIVES
N/A
PRIOR BOARD ACTION
07/16/2024 Legistar file 24-1078
04/23/2019 Legistar file 19-0571
04/24/2018 Legistar file 18-0297
04/25/2017 Legistar file 09-1096
04/29/2008 Legistar file 08-0487
OTHER DEPARTMENT / AG...
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