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Health and Human Services Agency recommending the Board:
1) Make findings pursuant to Section 3.13.030 (B) of the El Dorado County Ordinance Chapter 3.13, Contracting Out, that specialty skills and qualifications not expressly identified in County classifications are involved in the provision of proprietary LIHEAP supporting software system "ServTraq";
2) Approve and authorize the Purchasing Agent to execute Purchase Contract 8666 with Central Coast Energy Services, Inc., in the amount of $73,800 and for the retroactive term of three years from June 1, 2024, through May 31, 2027; and
3) Authorize the Purchasing Agent to execute further documents relating to Purchase Contract 8666, contingent upon approval by County Counsel and Risk Management, including amendments which do not increase the maximum dollar amount or term of the Agreement.
FUNDING: 100% Federal Low Income Home Energy Assistance Program.
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DISCUSSION / BACKGROUND:
LIHEAP provides services to assist eligible low-income households in meeting their energy needs. Within El Dorado County, HHSA's Community Services Division (CSD) oversees LIHEAP, which includes the provision of financial assistance to eligible households to aid in payment of utility bills through the Home Energy Assistance Program (HEAP) and the home Weatherization Program. LIHEAP’s Weatherization Program provides free energy efficiency upgrades and weatherization services to low-income households to lower their monthly utility bills while also improving the health and safety of the household's occupants.
The County has contracted with CCES for the provision of its proprietary LIHEAP supporting software system "ServTraq" since 2015. This critical ServTraq software application and platform enables the County’s LIHEAP to provide delivery of services, including processing of HEAP and Home Weatherization Program applications for qualified households in El Dorado and Alpine counties. The ServTraq system also provides LIHEAP staff ...
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