Title
Information Technologies Department recommending the Board:
1) Make findings in accordance with Procurement Policy C-17, Section 3.4.5 that it is in the best interest of the County to extend contract 7666 with EDP Environments, Inc. for preventative data system maintenance, with no changes to contract terms or pricing, and Section 3.4.2 (f) that continuity of providers will provide efficiency or critical knowledge that couldn’t be provided by other providers;
2) Approve and authorize the Chair to sign Amendment I to Agreement 7666 with EDP Environments, Inc. to increase compensation by $36,250, for a new compensation amount not to exceed $108,750, and extend the term of the agreement by one additional year for a new expiration date of June 3, 2026; and
3) Authorize the Purchasing Agent to execute any necessary amendments relating to Master Services Agreement 7666, excluding term extensions and increases in compensation, contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund.
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DISCUSSION / BACKGROUND
EDP Environments, Inc. (EDP), a local service provider, has serviced El Dorado County Data Center equipment since 2011. The contract covers the preventative maintenance of two different types of systems: 1) Uninterruptible Power Supplies (UPS) and 2) Computer Room Air Conditioning (CRAC). This vendor has qualified technicians for both types of systems, eliminating the need for separate service contracts. EDP is also available to provide emergency maintenance services under this contract and is very familiar with the County's system needs. The UPS and CRAC systems in place protect all the infrastructure and associated County data within that infrastructure. It is vitally important that we continue to use a vendor that is familiar with our equipment needs and has proven they can provide timely and professional service to ensure we have expertly maintained data center equipment to provide the County with superior data protecti...
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