Title
Sheriff's Office recommending the Board:
1) Make findings in accordance with Ordinance 3.13.030(B) that it is appropriate to contract with an independent contractor to provide cremation of abandoned human remains, as it requires specialty skills and qualifications not expressly identified in County classifications;
2) Make findings in accordance with Procurement Policy C-17 Section 3.6 (G) to exempt Agreement 7991 from the competitive bidding process because this is the only provider capable of providing the service that satisfies the department’s operational requirements;
3) Approve and authorize the Chair to sign Amendment III to Agreement 7991 with Green Valley Mortuary, Ltd. to provide cremation of abandoned human remains on an as-needed basis for the Placerville Sheriff's Coroner Division, increasing the amount by $56,229 for a new total compensation amount not to exceed $140,000, with no change to the two-year term; and
4) Authorize the Purchasing Agent to execute amendments relating to Agreement 7991, contingent upon approval by County Counsel and Risk Management, which do not increase the total compensation amount or term of the Agreement.
FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
The Sheriff’s Office currently utilizes Green Valley Mortuary, Ltd. to provide cremation services for abandoned remains when no next of kin, responsible party, or other individual is available to make final disposition arrangements. These services allow the Sheriff’s Office to ensure remains under its responsibility are handled in a respectful and appropriate manner and in accordance with applicable requirements.
Agreement 7991 allows the Sheriff’s Office to obtain cremation services on an as-needed basis. However, the Sheriff’s Office has seen an increase in the number of abandoned remains requiring cremation, and continued utilization of these services has accelerated associated costs. As a result, the remaining compensation under the Agreement is not su...
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