Title
Sheriff's Office recommending the Board:
1) Waive formal bid requirements in accordance with Purchasing Ordinance 3.12.160, Exemptions from the Competitive Process, Section D:
2) Authorize the Purchasing Agent to utilize the piggy-back Agreement PSA-0001523, and Amendment I, between Crayon Software Experts LLC., and the County of Riverside in the estimated amount of $759,670 for a three-year period ending on October 31, 2024;
3) Authorize the Purchasing Agent to execute a purchase agreement with Crayon Software Experts LLC., for Microsoft Enterprise licenses, support and maintenance contingent upon County Counsel and Risk approval;
4) Authorize the Purchasing Agent to purchase additional licenses as-needed during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
The Sheriff’s Office wishes to purchase additional Microsoft Enterprise licenses, support and maintenance from Crayon Software Experts LLC., utilizing a piggyback agreement, PSA-0001523, that the County of Riverside has with Crayon Software Experts LLC. for a three-year term that ends on October 31, 2024, and compensation in the amount of $759,670.
Pursuant to the provisions in El Dorado County Procurement Ordinance 3.12.160 "Exemptions from the Competitive Process (D)", all the following requirements are met with respect to the item: 1) The items may be procured from a vendor that has a contract with another public agency of this state, an alliance of this state and other states, or a alliance of local public agencies within the state for the purchase of the item and 2) The contract was awarded utilizing a competitive bidding process substantially the same as that utilized by the County and 3) The items and terms of the transaction are the same, or substantially the same.
The Sheriff's Office requests the Board of Supervisors waive competitive bidding requirements and authorize the Purchasing Agen...
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