County of El Dorado - File #: 23-1710

• File #: 23-1710
• Version: 1
• Type: Agenda Item
• Status: Approved
• File created: 9/5/2023
• In control: Board of Supervisors
• On agenda: 9/26/2023
• Final action: 9/26/2023
• Title: Department of Transportation recommending the Board: 1) Make findings in accordance with Section 3.13.030 (C) of the County Ordinance that due to limited time frames and the temporary or occasional nature of the work, there is a need to engage an independent contractor for on-call construction management support services; and 2) Approve and authorize the Chair to sign the following three agreements, in the amount of $475,000 for a period beginning upon execution and expiring three years thereafter, to provide on-call construction management support services: a) Agreement for Services 7825 with Dewberry Engineers, Inc.; b) Agreement for Services 7826 with Ghirardelli Associates, Inc.; and c) Agreement for Services 7868 with Salaber Associates, Inc. (All Districts) FUNDING: Various funding sources as detailed in the Department of Transportation’s Capital Improvement Program, including federal, state, and local funding.
• Related files: 23-2071, 24-0327

Date	Ver.	Action By	Action	Result
9/26/2023	1	Board of Supervisors	Approved	Pass

Title
Department of Transportation recommending the Board:
1) Make findings in accordance with Section 3.13.030 (C) of the County Ordinance that due to limited time frames and the temporary or occasional nature of the work, there is a need to engage an independent contractor for on-call construction management support services; and
2) Approve and authorize the Chair to sign the following three agreements, in the amount of $475,000 for a period beginning upon execution and expiring three years thereafter, to provide on-call construction management support services:
a) Agreement for Services 7825 with Dewberry Engineers, Inc.;
b) Agreement for Services 7826 with Ghirardelli Associates, Inc.; and
c) Agreement for Services 7868 with Salaber Associates, Inc. (All Districts)

FUNDING: Various funding sources as detailed in the Department of Transportation’s Capital Improvement Program, including federal, state, and local funding.
Body
DISCUSSION / BACKGROUND
In January 2023, at the request of the Department of Transportation (Transportation), the Procurement and Contracts Division of the Chief Administrative Office issued a Request for Proposal (RFP), 23-961-043. This RFP aimed to procure on-call construction support services that would assist Transportation in fulfilling Resident Engineer duties and providing construction inspection services for the busy construction season. Four (4) proposals were received and evaluated, and three firms were selected for contract execution.

The services outlined in the proposed Agreement are to be utilized when Transportation staff is unavailable due to demands elsewhere and when the demand for services exceeds the capacity of Transportation staff. When the need arises, an individual task order or work order identifying the specific project and needed services would be issued before any work is performed. Multiple agreements are proposed for these services so that Transportation will have a wider selection pool when these s...