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Department of Transportation recommending the Board approve and authorize the Chair to sign the First Amendment to competitively bid Agreement for Services 6127 with T. Kear Transportation Planning and Management, Inc. for on-call traffic engineering services, extending the contract by two years with a new expiration date of January 20, 2027, and updating contract language per California Department of Transportation federal funding requirements, with no changes to scope of work or agreement amount of $70,000.
FUNDING: Various, including Road Fund, Traffic Impact Fees, and Capital Improvement Program funding sources including but not limited to Missouri Flat Area Master Circulation and Financing Plan, Tribe Funds, Accumulative Capital Outlay, Developer Advanced Funds, Sacramento Municipal Utility District, and/or General Fund.
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DISCUSSION / BACKGROUND
On January 20, 2022, Agreement 6127 (Agreement) with T. Kear Transportation Planning and Management, Inc. (T.Kear) was approved by the Purchasing Agent to provide on-call traffic engineering services. This contract was awarded under Request for Proposals (RFP) #20-918-043, of which T. Kear was one of the top three ranking proposers. On-call contracts were also executed with the other two top-ranked firms as a result of that RFP.
This Amendment extends the expiration date of the Agreement from January 20, 2025, to January 20, 2027. This changes the term of the contract from the initial three years to a total of five years, as amended. Per Caltrans requirements, consultant on-call contracts used on state- and federally-funded projects may have a maximum term of five years; due to this requirement, no further contract term extensions will be requested.
The proposed amendment also includes an amended rate schedule for T. Kear. The original rate schedule on the Agreement, included as Exhibit B thereto, included annual billing rates through Fiscal Year (FY) 2023-24. The amended rate schedule extends the ...
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