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Health and Human Services Agency (HHSA) recommending the Board:
1) Waive formal bid requirements in accordance with Procurement Policy C-17 Section 3.3.1 (H), Additional Purchases, due to an existing competitively bid contract being utilized for the acquisition and installation of two dog boxes being purchased for HHSA Animal Services (AS);
2) Authorize the Purchasing Agent to issue a Purchase Order (PO) to Diamond Truck Body Manufacturing Inc. (Diamond), for the amount of $118,799.10, as shown by the attached quote labeled A - Quote #24274, plus any applicable delivery, taxes, and fees for the acquisition and installation of two dog boxes for AS fleet vehicles priced at $59,399.55 each; and
3) Authorize the Purchasing Agent to accept and execute quote 24274.
FUNDING: 100% Animal Services Pet Aid Fund.
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DISCUSSION / BACKGROUND:
The goal of HHSA AS is to safeguard the health and well-being of people, animals, and communities in El Dorado County. Key operational areas of AS include Field Services, the Rabies Control Program, and Animal Shelter Operations. Under Title 6 of the El Dorado County Code of Ordinances, along with applicable government, agricultural, and penal codes, AS Officers are responsible for various public services, including investigations, stray animal pickups, dead animal disposals, and enforcing potentially dangerous dog procedures.
To ensure the safe and efficient transport of injured, deceased, stray, and potentially dangerous animals, AS Officer trucks must be equipped with a dog box. On January 9, 2024, the Board approved a Budget Transfer Request to fund the purchase and installation of one new dog box on an AS fleet vehicle (Legistar file 23-2164). Following, in November 2024, competitive bid, #24-0107 was completed by the Chief Administrative Offices, Procurement and Contracts Division and awarded to the lowest bidder, Diamond, for the purchase of one dog box at a cost of $59,399.55.
AS has two more replacement fleet ve...
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