Title
Planning and Building Department, Planning Division in coordination with the Planning Commission Bylaws Ad Hoc, recommending the Board take the following actions related to the proposed amendments to the Planning Commission's Bylaws:
1) Provide final direction and adopt the bylaws as revised by the Ad Hoc Committee (Attachment A);
2) Direct staff to provide a final version of the approved bylaws to the Planning Commission (PC); and
3) Discuss and provide direction to the Ad Hoc Committee on review and potential revisions to the codified duties of the PC to further clarify the roles and responsibilities of the PC.
FUNDING: General Fund. (100%)
Body
DISCUSSION/BACKGROUND
On September 10, 2019 (Legistar file 19-1177), the Board approved amendments to the PC Bylaws as modified by the PC on July 11, 2019. This action was initiated by Resolution of Intention 2019-01 that established that the PC conduct a regular review of the PC Bylaws. This approval was accompanied by Resolution 19-01, passed by the PC, which became effective upon approval by the Board.
On April 24, 2025 (File No. 25-0697), the PC adopted Resolution 25-01 amending the PC Bylaws to reflect changes in procedures and to further clarify the rules that apply to conducting the PC’s business.
On June 10, 2025 (Legistar file 25-0862), the Board considered the amendments proposed by the PC. The proposed changes were not adopted, and the Board created an Ad Hoc Committee to further review the bylaws and make recommendations regarding the roles and responsibilities of the PC. This agenda item is a result of review and discussion of the proposed bylaws and reflects the Committee’s understanding of the role of the PC.
The Ad Hoc Committee, composed of Supervisors Ferrero and Parlin, proposes further revisions to the PC bylaws to generally reflect that the PC should undertake projects or engage in study sessions or other actions only as directed by the Board. The concerns discussed by the Committe...
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