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Environmental Management Department recommending the Board consider the following:
1) Find in accordance with County Ordinance Code Chapter 3.13, Section 3.13.030(B), that due to the work requiring specialty skills and qualifications not expressly identified in County classifications involved in the performance of the work, there is a need to engage an independent contractor for the development and implementation of a Permit and Data Management Software Solution and on-going licensing fees and software support;
2) Award Request for Proposal 24-0033 for Environmental Health/Air Quality Permit and Data Management Software Solution to Hedgerow Software US, Inc.; and
3) Approve and authorize the Chair to execute a new perpetual Licensing and Support Agreement 8832 with Hedgerow Software US, Inc. with a one-time fee of $105,000 for the development and implementation of the software solution and migration services, and annual licensing fees and support for $48,400 for an initial total not-to-exceed amount of $350,000 for a term expiring on June 29, 2030.
FUNDING: Non-General Fund/Permit Fees - 70% Environmental Management, 30% AQMD.
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DISCUSSION / BACKGROUND
The current software utilized by the Environmental Management Department (EMD) and Air Quality Management District (AQMD), EnvisionConnect, will no longer be supported and will be discontinued by the vendor as of December 31, 2025. In March 2024, EMD initiated a Request for Proposal (RFP) 24-0033 for an Environmental Health/Air Quality Permit and Data Management System Software Solution. In May 2024, Hedgerow Software US, Inc. was the successful proposer. As a result, EMD began negotiating an agreement for services with Hedgerow Software US, Inc.
Under proposed Agreement 8832, Hedgerow Software US, Inc. will provide an Environmental Health/Air Quality Permit and Data Management System Software, Hedgehog Application Suite, for EMD and AQMD. The migration and conversion of data will begin upon ex...
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