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Chief Administrative Office, Facilities Division, recommending the Board:
1) Authorize the Purchasing Agent to execute Amendment II to competitively bid Agreement for Services 3705 with Vanir Construction Management, Inc. to extend the term an additional year and nine months to December 31, 2025, with no change to compensation, for services related to the Senate Bill (SB) 844 Adult Local Criminal Justice Facility Financing Program Placerville Jail Expansion Project; and
2) Make findings pursuant to Section 3.13.030 (C) of the El Dorado County Ordinance Chapter 3.13, Contracting Out, that the ongoing aggregate of the work performed under this agreement is not sufficient to warrant the addition of permanent staff.
FUNDING: SB844 Adult Local Criminal Justice Facility Financing program.
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DISCUSSION / BACKGROUND
In 2016, the Board provided approval to submit a proposal to receive up to $25,000,000 from the SB 844 Adult Local Criminal Justice Facility Financing program for a Jail expansion to the Board of State Community Corrections (BSCC). In 2017, the Board accepted the award from the BSCC and project management activities began.
With the Board approving a design-build project delivery method to accomplish the jail expansion, the Facilities Division selected Vanir Construction Management, Inc. from a Request for Qualifications list as the firm best suited to provide the required expertise and value for this project.
On June 25, 2019, the Board approved Agreement for Services 3705 Vanir Construction Management, Inc. for a not-to-exceed amount of $493,130 and an expiration date of March 1, 2022. Services under this contract include project initiation including environmental reviews, building/site investigation and program completion, production of design-build bridging documents, request for qualification and request for proposal development to identify the design-build entity (DBE), estimating, BSCC support, procurement support, DBE conformance to...
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