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Department of Transportation recommending the Board:
1) Approve and authorize the Chair to sign a Budget Transfer adjusting the budget for Fiscal Year (FY) 2018-19 to allow for a General Fund contribution of $296,000 from the reserve set aside for emergency road infrastructure projects to reimburse the Road Fund for negative interest charged during FY 2018-2019; and
2) Approve and authorize the Chair to sign a Budget Transfer adjusting the budget for FY 2018-2019 to allow for a General Fund contribution of $2,100,000 from the reserve set aside for emergency road infrastructure projects to reimburse the Road Fund for costs related to FEMA projects not eligible for FEMA reimbursement. (4/5 vote required)
FUNDING: General Fund.
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DISCUSSION / BACKGROUND
In FY 2017-18, the Board set aside $3.5 million dollars of General Fund for emergency projects and other unfunded Road improvements (see Attachment C, FEMA Billing Summary). With the November 20, 2018 budget action, the Board set aside an additional $1.2 million dollars, in addition to the $3.5 million set aside, for a total set-aside of $4.7 million. At that same meeting, the Department of Transportation (Transportation) requested $686,606 of these funds to cover prior year costs incurred for the emergency projects that are not eligible for FEMA reimbursement, leaving approximately $4.1 million available if the appeals are lost, and to help cover any additional ineligible expenses or County match requirement for the FEMA projects. Since that time, the County has received letters of obligation for the Fort Jim (ELELC07) and Kyburz (ELELC18) Road Repair Projects. Transportation is still waiting for a version request change for Starkes Grade (ELELC13) that will move this project from a small project to a large project to allow for full cost recovery of all eligible expenses (approximately $1 million), as well as an obligation letter for expenses at the Landfill of approximately $600,000.
The Road Fund...
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