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Chief Administrative Office, Facilities Division, recommending the Board authorize the Chair to sign Amendment V to Agreement for Services 316-S1611 (598) with Mother Lode Van & Storage, Inc. to increase compensation by $100,000 for an amended not-to-exceed of $700,000.
FUNDING: Various.
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DISCUSSION / BACKGROUND
A Request for Bid was initiated by Procurement and Contracts in Fiscal Year 15/16. Bids were received by five (5) of Bidders: Mother Lode Van & Storage, Inc.; Metropolitan Van & Storage; Crown Worldwide Moving & Storage; Service West; and GDS Moving & Installation. A review of the bids received was completed by Procurement and Contracts and the Facilities Division of the CAO’s Office. An analysis was completed using the costs provided by the bidders utilizing data from an actual previous County move. Costs were compared for the total cost of this move, which included moving services, modular disassembly, inventory, removal and reinstallation services (with prevailing wage rates), packing materials, and equipment rental. Based on this analysis, the following three Bidders were selected: Crown Worldwide Moving & Storage, Metropolitan Van & Storage and Mother Lode Van & Storage, Inc.
Crown Worldwide Moving & Storage Inc. declined to enter into a contract and that left Metropolitan Van & Storage and Mother Lode Van & Storage, Inc. as our moving contract companies.
Under this contract, the vendor performs moving services and modular furniture disassembly, inventory, removal, and reinstallation services on an “as requested” basis for County facilities both on the east slope and west slope. The Division selected this vendor for the upcoming moves related to the Public Safety Facility Project and brought forth an amendment on January 15, 2019, to add $100,000 (for a revised not-to-exceed of $600,000) and extend the term to January 31, 2020, so that their services would be available for that complex project. The services of this vendor...
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