Title
Information Technologies Department recommending the Board consider the following:
1) Receive a presentation on the Five-Year Mainframe Migration Plan;
2) Approve and authorize the Chair to sign a budget transfer increasing appropriations in the Information Technologies budget and decreasing General Fund Contingency by $486,455 for the purchase of a new mainframe data storage unit and processor; and
3) Authorize the Purchasing Agent to award formal bid and issue a purchase order to the lowest responsive, responsible bidder for same and report bid results to the Board of Supervisors at the first meeting following bid opening as part of the Chief Administrative Officer update.
FUNDING: General Fund (No Federal Funds).
Body
BUDGET SUMMARY:
Total Estimated Cost…………… $486,455
Budget - Current FY……………
Budget - Future FY………………
New Funding…………………….
Savings…………………………
Other…………………………… $486,455 (GF Contingency)
Total Funding Available………… $486,455
Change To Net County Cost…… $486,455
Fiscal Impact/Change to Net County Cost
This budget transfer will result in an increase in Net County Cost of $486,455 in the Information Technologies Department budget. Department 15 General Fund Contingency will be reduced by $486,455.
Reason for Recommendation
In 2013, as part of the annual mainframe maintenance contract renewal process, Information Technologies Department (IT) was advised by the contracted vendor, IBM, that the current IT data storage unit and the mainframe processor were reaching end of life and end of service. IT performed an in-depth analysis of the options available for migrating legacy systems off the Mainframe system. Options considered include:
· Software re-write to ”look alike”
· Hosting County mainframe applications in another data center
· Purchasing a replacement mainframe until suitable replacement applications can be implemented
IT held meetings with stakeholders throughout the County to assist with de...
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